Acts 435 Giving to anyone who has need

Data Protection Policy and Cookies Policy

  1. Beneficiaries
  2. Registered users on the Acts 435 website
  3. Requesting personal information
  4. Cookies Policy

A. Beneficiaries

This data protection policy applies only to Acts 435, registered charity 1131305

Acts 435 is committed to ensuring that your privacy is protected. Under the Data Protection Act 1998 Acts 435 has a legal duty to protect any personal information it collects from you.

How do we collect information about beneficiaries?

Acts 435 requests for help are posted by trained advocates. Every advocate is attached to a registered church or charity. Acts 435 trusts that these organisations have their own data protection policy in place which will also guide their work with Acts 435. Acts 435 requires each advocate to sign a document committing to keep all applicant information confidential and store it securely in accordance with the Data Protection Act.

Why do we collect information about beneficiaries?

Acts 435 collects information on each beneficiary of the charity. This data is held for the purposes of ensuring money raised has gone to real individuals residing at a given address. This is required for audit purposes. Some information collected from applicants serves the purpose of helping potential donors connect more with the request, for example date of birth, city, details of the applicant's circumstances. Applicants are asked some simple questions about their ethnicity and faith. This is collected for data monitoring to show the diversity of the people who benefited from Acts 435. This is not compulsory and applicants can still submit a request for help without volunteering this information.

Fair processing of information about beneficiaries

At the time the personal data is being collected, the applicant must be made aware of:

How will we use the information about beneficiaries?

The information each applicant supplies to Acts 435 will only be used for the purpose of audit trail and for informing potential donors viewing their request on the Acts 435 website. Acts 435 ensures that beneficiary personal data will not be disclosed to any other organisation except if required or allowed by law (for example, auditors). Acts 435 will only hold your information for as long as necessary for the purpose for which it was collected after which time it will be destroyed. Data is held as an electronic record which is encrypted and protected. This feeds into the Acts 435 website where only certain information can be publicly viewed. Some applicant data will also be held on a paper file. This will be stored securely in accordance with the Data Protection Act. All Acts 435's employees and data processors, who have access to or are associated with the processing of personal information, are obliged to respect the confidentiality of that information.

Users 16 and Under

If the applicant is aged 16 or under, advocates will require parent/guardian's permission beforehand whenever they are providing personal information to Acts 435. Users without this consent are not allowed to provide us with personal information.

B. Registered users on the Acts 435 website

Privacy Policy

This privacy policy applies only to www.acts435.org.uk

Acts 435 is committed to ensuring that your privacy is protected. Under the Data Protection Act 1998 Acts 435 has a legal duty to protect any personal information it collects from you.

What information do we collect about you?

Acts 435 does not capture and store any personal information about an individual who accesses this website, except where he or she voluntarily chooses to give Acts 435 personal information via email, or by using an electronic form on the website, or by enquiring about any of Acts 435's services.

How will we use the information about you?

The information you supply to Acts 435 will only be used for the purpose of providing Acts 435 with donations. Acts 435 ensures that your personal data will not be disclosed to any other organisation except if required or allowed by law (for example, HM Revenue and Customs for Gift Aid reimbursement).

We will collect information about you, if you agree, to email you with Acts 435 updates we think may be of interest to you.

Acts 435 may also use aggregate information and statistics for the purposes of monitoring website usage in order to help us develop the website and our services and may provide such aggregate information to third parties. These statistics will not include information that can be used to identify any individual. Acts 435 will only hold your information for as long as necessary for the purpose for which it was collected.

Acts 435 will not sell, distribute or disclose information about you or your personal usage of the website without your express consent or unless required to do so by law.

If you subscribe to our mailing lists for information, we may also ask you to answer various general questions about yourself. You might be asked to specify the areas in which you are interested in so that we can tailor the information which we sent to you to cover the topics and merchandise we believe you might be interested in. By subscribing to our mailing lists, you accept that your personal data may be used for such purposes.

Please note that we do provide links to other sites, which may not be governed by this Privacy Policy. Acts 435 is not responsible for the data protection and privacy practices within any of these other sites. We encourage you to be aware of this when you leave our site and to read the data protection and privacy statements on other websites you visit which collect your personal information.

Acts 435 may also use the information we gather to notify you about important changes and alterations to the website, or offers of products, services or information that might be of particular interest to you. All the personal information collected via this website is recorded in a secure database.

All Acts 435's employees and data processors, who have access to or are associated with the processing of personal information, are obliged to respect the confidentiality of that information.

Please note that unless encrypted, email messages sent via the internet may not be secure and could be intercepted and read by someone else. Please bear this in mind when deciding whether to include personal or sensitive information in any email messages you intend to send.

By submitting your information and ticking the requisite boxes on any order form or when subscribing to the services available on our website, you expressly consent to such use and transfer of that information to the extent permitted by applicable law. If Acts 435 changes this privacy policy it will post the changes on this page. Continued use of the service will signify that you agree to any such changes. If at any time you wish to stop receiving our newsletter or any other information you may have requested from us, you will have the option to unsubscribe from this or you can email or write to the address below.

Users 16 and Under

If you are aged 16 or under, please get your parent/guardian's permission before hand whenever you provide personal information to Acts 435's website. Users without this consent are not allowed to provide us with personal information.

C. Requesting personal information

Acts 435 will process any personal information that it collects in accordance with the Data Protection Act 1998. If you wish to access personal information collected from you via this website or if you have an enquiry or concern regarding the processing of personal data by Acts 435, please contact: admin@acts435.org.uk

Or write to us at:
Acts 435
Bishopthorpe Palace
Bishopthorpe
York
YO23 2GE

Under the Data Protection Act 1998, you have a right to request a copy of the information we hold about you. Acts 435 will provide you with a legible copy of the personal information it holds and to which you are entitled upon request. This will be sent to you within 40 days of your request - although Acts 435 almost always requires proof of your identity before supplying the information (in order to mitigate the risk of supplying information to the wrong person) and may ask you for further information to assist in locating your personal information. You may have to pay a small charge before the information is supplied.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Changes to our Privacy Policy

We keep our privacy policy under regular review and we will place any updates on this webpage. You may wish to check this webpage every time you submit personal information to the website. This privacy policy was last updated on 11.09.15

How to Contact Us

Please contact us if you have any questions about our privacy policy or information we hold about you:

By email admin@acts435.org.uk

Or write to us at:
Acts 435
Bishopthorpe Palace
Bishopthorpe
York
YO23 2GE

D. Cookies Policy

(a) What is a cookie?

A cookie is a small text file, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a "device") browser from a website's computer and is stored on your device's hard drive. There are various types of cookies which perform different functions, such as remembering which items you have placed in your shopping basket or recording your browsing habits. The information recorded by the cookie is retrieved on the user's next visit to the site.

For more information about cookies, visit www.aboutcookies.org

(b) Acts 435 cookies – how to manage cookies

Most web browsers will accept cookies, but if you would rather that we did not collect data in this way you can choose to accept all or some or reject cookies in your browser's privacy settings. Rejecting all cookies means that certain features cannot then be provided to you and accordingly you may not be able to take full advantage of all of the website's features and you may be prevented from completing your purchase online. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.

If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software.